Creating Vault Records

Last updated 2 months ago

A Keeper record can be any password, file or secret information that is stored in your encrypted vault. When every new user is onboarded to the Keeper platform, they are walked through a step-by-step guide to import existing passwords from their web browser, other password manager or file upload. The user is also walked through the process of creating records manually through their desktop computer.

Automatic Browser Import

Keeper's Import Tool will seamlessly import passwords that are stored in Chrome, Firefox, Edge and IE web browsers on your computer. From the Web Vault or Desktop App, select More > Import then select Start Import.

Import from Password Managers

Keeper supports drag-and-drop import of files from other password managers or text files. From the Web Vault or Keeper Desktop app, select More > Import and then select the file format. Select on the ? next to Import Instructions for a step by step guide to generating the proper file from the original password manager.

Bulk Import from .CSV File

File Format: Folder, Title, Login, Password, Website Address, Notes, Shared Folder, Custom Fields

  • To specify subfolders, use backslash "\" between folder names

  • To make a shared folder specify the name or path to it in the 7th field

Example 1: Create a regular folder at the root level with 2 custom fields

  • My Business Stuff,Twitter,marketing@company.com,123456,https://twitter.com,These are some notes,API Key,5555,Date Created, 2018-04-02

Example 2: Create a shared subfolder inside another folder with edit and re-share permission

  • Personal,Twitter,craig@gmail.com,123456,https://twitter.com,,Social Media#edit#reshare

In the preview screen, select the column header above each line to map the columns to the Keeper field.

Manual Record Creation

From any Keeper Vault application, select Create New > Record to add a record. When creating a record, a user may select the Dice icon to generate a strong password - with the ability to change the number of characters and if symbols, numbers, and capital letters are included. The Title is the only required field when saving a record.

Import from Commander SDK

The Keeper Commander SDK provides command-line or scripted capabilities to import records and folders into your Keeper Vault. Supported import formats are JSON, CSV, and Keepass.

  • JSON import files can contain records, folders, subfolders, shared folders, default folder permissions and user/team permissions.

  • CSV import files contain records, folders, subfolders, shared folders and default shared folder permissions.

  • Keepass files will transfer records, file attachments, folders and subfolders.

Most features available in the Keeper Admin Console are available through Commander's interactive shell and SDK interface. For more information, go to Keeper's Github Repository.

Browser Extension

The Keeper Browser Extension for Chrome, Firefox, Safari, Edge and Internet Explorer browsers can be used to dynamically add records to your vault and Autofill passwords.

Download and install the Keeper Browser Extension from https://keepersecurity.com/download.html

Features of Browser Extension:

  • Create New records From any website login screen, select Create New Record and then fill in the appropriate fields. Select the check mark to save the record and autofill the login and password.

Prompt to Login If you're logged out of Keeper, you'll be reminded to sign in to Keeper when visiting a website login screen.

Prompt to Fill When visiting a website login screen, Keeper will ask you to automatically login with your saved password.

Auto Submit After autofilling your login, Keeper will automatically submit the website form and login to the website.

Prompt to Save When manually logging into a website with a new password, Keeper will ask you to save your password to your vault.

Prompt to Change On Change password web pages, Keeper will automatically generate a new password and fill old and new password fields.

Keeper Record Fields

A Keeper record is made up of the following fields:

  • Title

  • Login / Username

  • Password

  • Website Address The Website Address is required to Autofill forms in websites. For security reasons, the website address (e.g. google.com) must match the website that you are visiting.

  • Custom Fields Designating Custom Fields takes away the pain of having to manually copy and paste your information into websites. For example, if you have a website like this one from the Bank of Melbourne, it requires a Card/Access Number field, Security Number and Password. Corresponding the website field title and the Custom Field Name will allow Keeper to auto-fill these fields with their values. Custom Fields may also allow the user to use the same record for multiple websites. For example, if a user has the same login and password for Amazon.com and eBay.com, the user may add the website address in the Custom Field Value and that single record will now recognize two different website logins. This allows the user to not have to create a record for each website where that username and password are used.

  • File Attachments File attachments can be any type of file, photo, video or other documents. An unlimited number of files can be attached to any Keeper vault record. File storage is an add-on subscription. If file storage is disabled, please contact your Keeper administrator or email sales@keepersecurity.com.

  • Notes

Individual Record Sharing

Keeper records can be shared on an individual basis to other Keeper users. Keeper sharing technology uses secure RSA encryption to exchange the individual record keys. Therefore, in order to share or transfer a record to another user, the recipient must first have a Keeper account. Attempting to share to a user without a Keeper account will invite them to the platform. For more detailed information, visit Keeper's Security Architecture. To share a Keeper record with another user, select Options > Share and then type in the email address of the recipient (or select from previously shared users). Edit and re-share permission can be applied to any shared records. Role enforcement policies can be applied from the Keeper Admin Console to control the ability for records to be shared. Only the owner of a record is able to delete a record. A non-owner may see a Delete button but this will only remove the record from the non-owner's vault. When the owner of a record deletes it from their vault, it will delete it from everyone's vault and across the system.

Transfer Ownership

Record ownership can be transferred to another Keeper user. To perform a transfer, select Options > Share and then type in or select the email address of the recipient. Select on the Make Owner checkbox and select Send. Note that after transferring record ownership, the record will no longer be accessible from your vault.

Version History

Every record created by a user is automatically backed up through the Keeper Cloud Security Vault architecture. Every record change is also backed up and a record version is created upon each change event. Each record is identified by a record UID and each record can have an unlimited number of version identifiers. Version History is a critical capability to ensure that a password, record change is never lost by accident. Version History also ensures that a deleted record can be recovered. When a record is deleted by the record owner, the record is moved in the Deleted Records trash bin. Records will remain in this location until the record owner explicitly empties the trash bin. Users can view the Version History of any Keeper record by accessing the Keeper Web Vault or Keeper Desktop. Select the record, then select Options and Record History.

Data Export

Keeper Web Vault and Keeper Desktop applications also include an Export capability which can be enabled by the Keeper Administrator. Exporting records from your vault can serve as a backup mechanism, however this does not retain any information about sharing relationships, folder structure or file attachments. If Export is allowed by the Keeper Administrator, we recommend that the customer stores the exported files in a secure location on an encrypted file system. The security and encryption model of Keeper purposely does not permit a Keeper Administrator to export user vaults. A user must be authorized on a Keeper record via the Team or User sharing capability in order to access and export vault information.