Sharing
With Keeper's powerful record sharing capabilities, users can securely share their records and folders with family, friends, co-workers and others across all devices, with ease.
Overview
Do you need to share confidential documents with a family member? Or maybe you want to share your Wi-Fi password with a friend. Sharing is one the most common use cases of password managers. Keeper offers various easy-to-use sharing solutions with a range of accessibility permissions to fit all of your sharing needs.
Types of Sharing
Share a Record - easily share a single record with another Keeper user and choose from various permission types to control access (can edit, can share, can edit & share, view only and transfer ownership).
Share a Folder - share multiple records at once by sharing a folder with another Keeper user or users. Set permissions that govern the records and users within the folder.
Share a File - securely share files with other Keeper users via record or folder sharing.
One-Time Share - provides time-limited secure sharing of a record to anyone, even if they don't have a Keeper account.
Time-Limited Access - share records and folders with other Keeper users on a temporary basis. To learn more, click here.
Self Destructing Records - share records with user's outside of Keeper, while automatically deleting the record from your vault and disabling the share link at specified time. To learn more, click here.
Share a Record
Click the Share button.
From the "Add People" tab, click within the email address field and enter the email address of the Keeper user you would like to share the record with.
Click the dropdown arrow to set their permission level (can edit, share, edit & share, view only and transfer ownership) and click Add.
Continue reading to learn more about "User Permissions".
If this is the first time you are sharing with this person, you will first need to establish a "sharing relationship". The user will receive an email prompting them to login to Keeper and either accept or deny the share request. Once you establish a sharing relationship, the user will appear in the email dropdown list.
Business and Enterprise users within the same tenant already have an established sharing relationship and don't require additional verification.
The list of users the record is shared with will now appear in the record's sharing screen. You can make changes to the User Permissions at any time by clicking on the dropdown arrow next to the user's email.
User Permissions
User Permissions are designed to control the permissions a user has over the record that is shared with them.
Can Edit
User can edit this record
Can Share
User can share this record
Can Edit & Share
User can edit and share this record
View Only
User can only view the record
Transfer Ownership
User will obtain ownership of the record and control the user permissions
Share a Folder
Shared folders allow you to share multiple records at once and new records can be added to the folder as needed.
Create a Shared Folder
To create a Shared Folder, click Create New > Shared Folder.
Choose where you would like to nest the folder using the dropdown menu and enter a name for the folder. Set the User and Folder Permissions and click Create.
"User and Record Permissions" will be covered in the subsequent sections of this guide.
Add Records to a Shared Folder
You can add records to the folder by a simple drag-and-drop or you can click Edit and add the records using the record search bar.
Set the record(s) permissions by clicking on the dropdown arrow next to the record.
Record Permissions
Record Permissions are used to govern folder members' (users) interactions with each individual record in the folder. You can access these permissions from the "Records" tab and click on the dropdown next to the record name.
Can Edit
Users in the folder can edit this record
Can Share
Users in the folder can share this record
Can Edit & Share
Users in the folder can edit and share this record
View Only
Users in the folder can only view this record
Share a Folder with Other Users
From the "Users" tab, click within the email address field and enter the email address of the Keeper user you would like to share the folder with.
You may need to establish a "sharing relationship". The user will receive an email prompting them to login to Keeper and either accept or deny the share request. Once you establish a sharing relationship, you can share the record and the user's email will appear in the email dropdown list.
Business and Enterprise users within the same tenant do not need to approve a sharing relationship.
Set the User Permissions by clicking on the dropdown arrow next the user's email.
User Permissions
User Permissions are used to govern each individual user's ability to add or remove records and other users to the folder. You can access User Permissions from the "Users" tab and click the dropdown next to the user's email.
Can Manage Users
The user can add or remove other users in the folder
Can Manage Records
The user can add or remove records in the folder
Can Manage Users & Records
The user can add or remove other users and records in the folder
No User Permissions
The user will have no permissions over the other users or records in the folder
Subfolders
To create a Subfolder within a Shared Folder, right-click on a Shared Folder and select New Folder. Enter the name of the Subfolder and add records via drag-and-drop or using the record search bar.
While viewing the records within a Shared Folder, click Edit and check the box next to “Show subfolder records" located in the Records tab to include those records in view or leave it unchecked to collapse them from view.
Default Shared Folder Settings
Default Shared Folder Settings are configured in order to easily set folder permissions for all users and records within the folder and subfolder(s). These are selected upon the initial creation of the Shared Folder but you can change them at any time by clicking the edit icon in the upper right corner of the shared folder.
If you would also like to apply the permissions change to your subfolder records, you must first check the box next to "Show subfolder records" located within the "Records" tab.
Next, select the "Settings" tab and click each dropdown arrow to set your default "User" and "Record" permissions for the folder.
Optionally, check the box next to "Apply permissions to existing [x] records" to apply the changes to any existing folder records. You can also check the box next "Apply permissions to all subfolders ([x] records)".
If the default folder settings are not set properly, users who add records to the Shared Folder will find that the records are "View Only" by other members of the Shared Folder, even if those users have "Can Manage Records" permission. If you would like all folder members to have edit rights over all records that are added to the folder, set the Record Permissions setting to "Can Edit"
The "Can Manage Records" User Permissions setting only allows users the ability to add or remove records, it does NOT give them record permissions.
Once the default folder settings are configured, it will only affect users added after the change was made. To edit permissions for the users added prior to the default settings change, edit them individually or through a bulk change from the "Users" tab.
A bulk change can be achieved by checking the box next to "Name" and clicking the "Permissions" dropdown to make your selection.
Once all changes have been made, click Save.
Deleting & Leaving a Shared Folder
A user with access to a Shared Folder has the option to remove themselves from the Shared Folder. If the user has been granted the Can Manage Users & Records permission, the user also has the ability to delete the Shared Folder.
Share a File
Keeper offers Secure File Storage to protect your confidential files, photos, and videos. Securely upload and share files such as passport photos, medical cards, drivers licenses, tax and loan documents, videos and any other private files.
To share a file you can either create a New Record or Shared Folder or add a file to an existing record or shared folder.
To upload a file to a new or existing record, click Files or Photos or simply drag-and-drop the file directly into the record.
Now you can share the record like you would any other record by clicking the Share button (more on that here).
One-Time Share
Keeper "One-Time Share" provides time-limited secure sharing of a record to anyone who doesn't have a Keeper account. One-Time Share is the most secure way to send confidential information without exposing information over email, text message or messaging.
Sharing Security
Record sharing utilizes Elliptic Curve (EC) encryption. To learn more about Keeper's sharing encryption model, click here.
Keeper is a zero-knowledge security provider. Zero-knowledge is a system architecture that guarantees the highest levels of security and privacy. Encryption and decryption of data always occurs locally on the user's device.
Just like our password encryption technology, Keeper protects your confidential files with 256-bit AES encryption using record-level keys.
The encryption model implemented for one-time sharing uses the same technology as Keeper Secrets Manager, a zero-knowledge and zero-trust platform for protecting cloud infrastructure.
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